These Terms & Conditions apply to all restaurant group bookings at Man O’ War. Unless noted otherwise, the following rules apply across all packages that include travel, dining and / or experiences.  Where conditions differ, for specific products or seasonal promotions, they are specified under the relevant product heading.

Restaurant Group Bookings  
(Set Menus Only) 

Groups & Day In The Bay Packages 

Seasonal Package Promotions 

DEPOSITS 

All group bookings require a deposit to secure the reservation. 

The deposit equals the full food component of your booking (e.g. 20 guests × $85pp = $1,700).  
 
This must be paid no later than 7 days prior to your booking. 

A 50% deposit of the full package price is required to secure your booking.  
 
The balance will be invoiced 14 days prior. 

A 50% deposit of the full package price is required.  
 
The balance, including any extras (increased numbers, canapés, oyster bar, wine tasting, etc.) will be invoiced 14 days prior. Note: Event Pavilion booking requires a minimum of 50 guests. 

 

Restaurant Group Bookings  
(Set Menus Only) 

Groups & Day In The Bay Packages 

Seasonal Pa kage Promotions 

CANCELLATIONS 

Cancellation fees are applied to cover staffing, food preparation, and lost revenue from turning away other potential bookings. 

Cancellations/amendments are fully refundable if made in writing at least 48 hours prior. 
• 50% of food cost per person is charged if cancelled <48 hours prior. 
• 100% of food cost per person is charged if cancelled <24 hours prior or in case of a no-show. 
• Full refunds will be provided if your Explore Ferry sailing is cancelled or if we cannot accommodate you indoors due to weather (decision made 24 hours in advance). 

 

• 100% cancellation fee applies if cancelled within 14 days of booking date.  
• Full refunds if cancellation is made ≥14 days in writing, or if your Explore Ferry sailing is cancelled, or if weather prevents indoor dining. 

BOOKING ADJUSTMENTS 

Adjustments to numbers may be made up to 48 hours before the booking. If numbers decrease, the difference between the food deposit and confirmed numbers can be credited toward your drinks bill. If numbers increase, additional guests are subject to availability. 

Reductions in numbers after the 14-day notice period cannot be refunded. We are unable to provide partial refunds if numbers decrease once final confirmation has been made. 

BOOKING PROCESS & TIMELINE 

At time of booking 

• Confirm date, time, group size, and menu/package choice. 
• An invoice for the deposit (amount depending on package) will be issued. 

14 days prior 

 

• Confirm final guest numbers. (Set Menu, Explore ferry tickets if applicable, Forest Flight if applicable)  
• Balance and extras invoiced 

No later than 7 days prior 

• Confirm your two main course selections (and dessert if applicable). 
• Advise of any dietary requirements. 
• Confirm preferred drinks payment method (table tab or individual). 
• For Forest Flight inclusions, ensure waiver forms are completed 

DRINKS 

Drinks are charged on consumption and can be settled in one of two ways: 

1. One bill per table – Full table service; drinks charged to a single tab. Payment is required at the end of your visit or via invoice by prior arrangement (settled within 48 hours). 

2. Individual payments – Guests may order and pay individually at the bar as they go. Please note this option does not include table service. 

 

SPECIAL CONDITIONS 

• Outdoor bookings may be refunded if unsuitable conditions prevent us from providing adequate cover or indoor alternatives. 
• If the Explore Ferry cancels your scheduled sailing, a full refund will be provided. 
• Event Pavilion is available only for Seasonal Package Promotions bookings, with a minimum of 50 guests (Christmas Package Promotion valid Mon-Thu Nov & Dec only). 
• Wine tastings, oyster bar, canapés, and takeaway gifts may be added to enhance your experience. 
• We can personalise your printed menu for the table – please let us know what heading you’d like (e.g., “Team Lunch”). 
• Final numbers must cover Explore Ferry tickets, Forest Flight, and set menus to allow for operational planning. 
• Guided wine tastings are charged on consumption and payable on the day.